Legal administrator job - EDO NSW

Legal Administrator

An exciting opportunity has arisen for an experienced legal administrator to join the foremost public interest environmental law centre in Australia. 

We are: NSW’s only community legal centre specialising in environmental law. For more than 30 years we’ve pursued our mission of providing public interest legal services to groups and individuals who care about, and want to protect, our natural and built environment. Our organisation is a crucial element in the functioning of environmental law in NSW and Australia. We are expert, professional and specialist advisers on environmental and planning law.

A day in the life: Under the direction of the Office’s Principal Lawyer you will play a key role in ensuring the effective and efficient management of EDO NSW’s advice and litigation files. You’re also a big part of the EDO NSW Administration Team which provides the administrative functions necessary to the general operations of the EDO and to support its staff, management and clients.

Your days will be varied but will include playing a frontline and reception role in the office, managing client enquiries and assisting with the office’s incoming and outgoing communications. You will triage client enquiries directing them to the relevant section of the office

You are:

  • An experienced legal administrator. You know what’s needed to manage legal files effectively and efficiently, including database management and reporting. You’re familiar with court processes, legal document management and the assembly of legal briefs. You’re comfortable liaising with clients, barristers and other parties.
  • Flexible and willing to help where required. While your focus will be on providing adequate support to EDO NSW’s litigation team, you will be required to undertake more general administrative functions as a key part of the Administration Team.  As a community legal centre we all pitch in. Whether it’s preparing for a CLE clinic, taking meeting minutes, booking our international team’s travel or helping with fundraising, your day-to-day will vary depending on the office’s demands at the time. 
  • A great communicator and people person. We have a close knit team committed to delivering outcomes for our clients and the environment in the public interest; you’re going to be a big part of it.
  • You’re able to help leverage our substantial volunteer program through effective supervision and direction of legal volunteers. 
  • A motivated self-starter. 
  • Excited about the opportunity to play a key role in the provision of public interest environmental law in Australia

The contract: This is a full-time position (37.5 hours per week). Salary is negotiable and dependent upon experience.

How to apply: Potential applicants are encouraged to obtain further information on the work of EDO NSW from our website www.edonsw.org.au.

For further information about the position, contact Blake Powell on 02 9262 6989 or via email at blake.powell@edonsw.org.au.

Applications should be submitted via email to recruitment@edonsw.org.au with “Application for Legal Administrator” in the subject line.

Applications must include a CV and a letter that clearly addresses how your experience makes you the right person for the job.

Aboriginal and Torres Strait Islander people are encouraged to apply. 

Applications close: 10am Monday, 3 September 2018.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DUTY STATEMENT – LEGAL ADMINISTRATOR

 

The Legal Administrator is part of the EDO NSW Administration Team, which provides the administrative functions necessary to the operations of EDO NSW and to support its staff, management and clients. The Legal Administrator also plays a key role in ensuring the effective and efficient management of EDO NSW’s advice and litigation files.  The Legal Administrator reports to the Operations Director but also works under the direction of the Principal Solicitor on legal support tasks. The following list covers many of the possible day-to-day responsibilities of the Legal Administrator role. Additional responsibilities or modifications of the tasks on this list may be made at any time.

 

Reception and Frontline Service

  • Provide a reception service to those people who attend the office in person
  • Attend to phone calls and other inquiries in a polite and professional manner
  • Convey messages to other staff
  • Take incoming advice inquiries, record them and advise Duty Solicitor of a new inquiry

 

Legal Support

 

  • Create and manage legal files
  • Oversee the closing and archiving of legal files, including database entry and destruction
  • Prepare and manage legal documents
  • Assemble legal briefs
  • Assist with management of client correspondence and record-keeping
  • Liaise with Solicitors regarding client needs/outstanding payments
  • Liaise with clients, Barristers and other parties as required
  • Assist other staff to understand and use the office’s file management systems
  • Update databases, registers and other electronic and hard-copy records as required
  • Provide other legal support to Solicitors as required

 

General Office Support

  • Prepare and post outgoing mail; record and distribute incoming mail and faxes
  • Arrange couriers as required
  • Maintain office supplies, including monitoring inventory and re-ordering as needed
  • Ensure the efficient maintenance of office equipment
  • Research and organise purchase of office equipment and services as required
  • Ensure the effective provision of cleaning and security services
  • Liaise with the building manager in relation to repairs and maintenance issues
  • Undertake copying, scanning, faxing and arrange external printing of documents, as fits with other priorities
  • Liaise with suppliers and office service providers in a polite and professional manner
  • Identify and address WHS issues and contribute to a neat and tidy office

 

Volunteer Program Support

  • Assist with organising and supervising volunteers, especially in preparation for litigation
  • Assist with the ongoing recruitment and induction of volunteers
  • Assist with the updating of volunteer information and program records

 

Support to Staff and Programs

  • Arrange travel and accommodation as required
  • Assist with organising workshops and events, including bookings and managing RSVPs
  • Assist with copying and collating materials
  • Assist with document preparation, including meeting minutes, mail-outs, cover letters

 

Projects

Any or all Administrative Officers may be engaged in administrative projects that are identified by the team or other staff members. The allocation of the project work will be decided based on workload and project deadlines.

 

GENERAL DUTIES OF ALL EDO NSW STAFF

All staff have a responsibility to:

  • Develop and maintain a good knowledge of the role and policies of EDO NSW
  • Represent EDO NSW in a positive and effective manner
  • Attend and contribute actively and constructively at staff meetings
  • Seek opportunities for personal and professional development, particularly related to the specific areas of responsibility
  • Respond to requests by clients and fellow staff in a knowledgeable, professional, constructive and polite manner
  • Provide accurate and timely data on activities for the information of funding bodies and performance reporting
  • Undertake other tasks as assigned, consistent with knowledge and skills